General Assembly of EFNDT held in Prague, Czech Republic

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EFNDT/GA/14-2

Minutes of the second 2014 meeting of the EFNDT General Assembly held on
Tuesday, 7 October 2014 – Prague, Czech Republic

Participants:

Members (voting)
Purschke, M President
Trampus, P MAROVISZ, Hungary, Vice President
Moussebois, D, Mrs BANT, Belgium, Treasurer

Aufricht, G ÖGfZP, Austria
Bento Alves RELACRE, Portugal
Dunhill, A BINDT, UK
Džapo, M CNDT, Croatia
Eckhardt, E SSNDT, Slovakia
Erhard, A DGZfP, Germany (*proxy – Slovenia)
Hakan Gür, C TNDT, Turkey
Hermansen, F NSNDT, Norway
Klieber, R SGZP, Switzerland
Gomez, F AEND, Spain
Gorkunov, E RSNTTD, Russia
Gustin, J-P COFREND, France
Kazakevich, M USNDT, Ukraine
Mazal, P CNDT, Czech Republic
Mihovski, N BGSNDT, Bulgaria
Prassianakis, I HSNT, Greece
Safroniç, G SDIBR, Serbia
Sillanpaä, J FNDT, Finland
Sliteris, R LNBD, Lithuania
Stanciu, A ARoENd, Romania
Verkooijen, J KINT, Netherlands
Zaitera, S NDTTDA, Kazakhstan

Guests and other non-voting attendees
Cheprasova, E RSNTTD, Russia
Conte, J ABENDI, Brazil (Associate)
Doniça, N ARoENd, Romania
Fallouey, P Chair, ECEC
Farley, M ICNDT Chairman
Gilbert, D J Secretariat support
Idinger, G ÖGfZP, Austria
Koehn, J Secretary
Krstelj, V Past President
Lyon, R UK, BoD member
Martin, E France, BoD member
Mirchev, Y BGSNDT, Bulgaria
Pari, V ISNT, India (Associate)
Romero, E Spain, BoD member
Shekezo, A USNDT, Ukraine
Skordev, A BGSNDT, Bulgaria
Shoef, G ISRANDT, Israel (Associate)
Shoef, Y ISRANDT, Israel (Associate)
Sinclair, C BINDT, UK

Apologies:
Grum, J SSNDT, Slovenian Society

1. Opening of the meeting

Dr Matthias Purschke, President of EFNDT, opened the meeting and welcomed all. He was pleased with the good attendance. He noted that the first GA 2014 was held in Brussels in March and he explained the reason for this – the requirement to approve the Annual Report in the first quarter for legal purposes.

2. Roll Call

Those present were invited to introduce themselves briefly.

3. Procedures for voting and quorum

The President explained the voting procedures:
Each Full Member has one vote. A power of attorney (PoA, or proxy) can be allowed but is limited to two votes per delegate.
The Associate Members can be present at the General Assembly without voting rights.
A quorum of half of the present or represented Full Members is required to have binding deliberations.
No quorum is required if a second convocation with the same agenda is called.

The General Secretary confirmed that there were sufficient voting members present (24, plus 1 PoA out of 32 Full Members) to declare a quorum.

4. Approval of Agenda

This was agreed.

5. Minutes of the 1st 2014 General Assembly, 12 March 2014, Brussels

These were approved, subject to the addition of Mr Idinger as a non-voting attendee.
6. ECNDT

Prof Mazal reported that so far there were about 2000 registered participants – including about 1000 registered delegates – and 160 exhibitors.

Dr Purschke congratulated the Czech Society on a very successful event with impressive statistics and the result of a great deal of hard work since 2009.

7. Report from the Board of Directors

Dr Purschke went through the Report and brought the meeting’s attention to items requiring approval:

7.1 Operating Procedures

OP1: Election of Officers
Dr Purschke explained the background to the proposed changes. After some discussion concerning certain wording, all agreed that the meaning is clear and there is no need to alter text.

The revised Operating Procedure was approved unanimously.

OP4: ECNDT organisation
Dr Purschke explained the background to the proposed changes. Dr Purschke had reviewed OP4 and had found some mistakes, mostly editorial errors made when adapting the document from the ICNDT original.

The revised Operating Procedure was approved unanimously.

7.2 EFNDT Guide

Dr Purschke said he was very pleased that an updated edition of the EFNDT Guidelines: Overall NDT Quality System had been produced and would be available during the conference. The first issue of these Guidelines was published in 2008. The huge interest of colleagues and all stakeholders in Europe and all over the world made this document the most successful one EFNDT has ever published. Since 2008 there have been many changes, not least the introduction of the EN ISO 9712 standard in 2012, so the Board of Directors of EFNDT felt that it is time for an updated second edition covering the newly defined requirements. Copies of the document would be available at the conference from the EFNDT booth and also for downloading from the EFNDT website.

7.3 MRA Schedule 2

Mr Fallouey explained that the EFNDT MRA Schedule 2 needed to be updated bearing in mind the different versions of ISO 9712 and ISO 17024. The EFNDT Certification Executive Committee (ECEC) was meeting later that same day to discuss and decide the way ahead.

Mr Fallouey believed that the EFNDT MRA would remain in place even if EFNDT signatories were being invited to join the ICNDT MRA scheme. He said it was generally felt that it was important for the future to retain the high value that was placed on the EFNDT MRA.

In response to a request for clarity, Mr Fallouey proposed that ECEC would produce a position paper explaining the situation. This would be available to all members via the EFNDT website.

Dr Farley acknowledged the contributions of Mr Fallouey and all other interested parties and also the advantage of having Mr Fallouey as Chairman of ICNDT and EFNDT CECs as well as ISO TC 138.

7.4 Strategic considerations

Dr Purschke explained the background. Intensive discussions had been underway for some considerable time in the BoD concerning the future strategic goals of EFNDT. These involved analyses of the present state including strengths, weaknesses, opportunities and threats (SWOT).

Dr Purschke went on to make a brief presentation of the current status of the discussions, for the information of the EFNDT members. One of the main challenges faced by the organisation was how to achieve the goals identified in its strategic plan with only limited resources – provided by voluntary work alone.

The BoD proposed that the first step to a solution was a restructure of the international NDT scene. The proposed structure facilitates clear lines of communication between the organisations but also enables cohesive delegation and cross-referral of tasks and projects. It strengthens the position of the Regional Federations (e.g. EFNDT) as well as of the ICNDT because double work and hence competitive situations can be avoided. Bilateral activities or agreements between Regional Federations and/or national societies are not affected.

Tasks for the Regional Federations and the ICNDT should be successfully manageable on a voluntary basis by their members. This ensures a better efficiency and supports achievement of objectives.

A new fee structure should also provide a more sustainable basis for operations with the possibility of some professional support where this will be beneficial.

Proposed next steps:
Seek support of the members
Further detailed discussion between EFNDT/ICNDT IEC
Discussion with Regional Federations
Legal advice / change of constitution
Establishment the new structure
Dr Purschke invited questions and comments and some discussion followed. Generally, there was support for the proposals in principle, acknowledging that further discussions were required concerning the fee structure.

8. Report from the BoD

Dr Purschke presented the BoD report to the General Assembly. He explained the contents and went through the whole report, highlighting points for special attention.

The report contained the reports from the committees, working groups and forums.
It would be made available for downloading from the website.

9. Finances

The President noted that the financial report and accounts had already been approved at the first General Assembly in March and the following was thus for information only.

Mrs Moussebois, the Treasurer, confirmed that the financial situation was steady and the main income came from membership fees and the ECNDT donation.

The usual problem of non-payment of fees was discussed and Dr Purschke appealed to all members to check contact details and records with the Secretary and advise of any problems. Mrs Moussebois would issue reminders.

10. Presentations by Members

Members were given the opportunity to make brief presentations on activities.
Where available the presentations are to be find on the EFNDT web-site:
http://www.efndt.org/Services/Document-Store?EntryId=14577

11. Forthcoming events
Presentations would be made at the closing ceremony.

11.1 WCNDT 2016
13-17 June 2016, Munich, Germany

11.2 ECNDT 2018
11-15 June 2018, Gothenburg, Sweden

12. Next General Assembly
29 April 2015, Budapest

10. Close of Meeting

The President thanked all for their participation and adjourned the Assembly.
Budget 2014-2015 [EUR]
(For information)

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